5 Subscription Management Software for a Coworking Space in 2024
The coworking industry is booming, with the global market expected to reach $39.92 billion by 2030.
As more professionals embrace flexible work environments, coworking space operators face the challenge of efficiently managing their growing member base. Enter subscription management software for a coworking space.
These tools streamline operations, from member onboarding to billing, allowing you to focus on creating an inspiring workspace community. Whether you're running a single location or managing multiple sites, the right software can significantly boost your productivity and member satisfaction.
According to Younium, the right type of subscription billing software can reduce the cost of the billing process, which ultimately increases your coworking space and other businesses. It’s crucial to choose the right subscription software for a coworking space.
Let's explore five top subscription management software for a coworking space, helping you make an informed decision for your business.
Top 5 Subscription Management Software for a Coworking Space
1. Archie
Archie has been listed as the #1 coworking space software with subscription management software among them all, as it is a versatile solution that caters to both hybrid offices and dedicated coworking environments. It offers an automated subscription management solution.
Founded in 2016, Archie has quickly grown to become a trusted solution for over 1,000 flexible spaces worldwide, demonstrating its reliability and effectiveness in the industry.
It has been named the “best solution for scaling businesses” by Coworking Resources and it is currently one of the highest rated solutions on G2.
Key Features:
Smart billing and invoicing with automated processes
Multi-location billing system for seamless management across sites
Two-way sync with popular accounting software like QuickBooks and Xero
Pros:
Comprehensive solution covering both hybrid and traditional coworking models
Strong focus on subscription management and accounting integration
Sleek UI on both mobile app and desktop
Cons:
May have a learning curve for operators new to comprehensive management systems
Pricing:
Coworking space plans start at $159/month
White-lable mobile app available starting at $90/month
Demo account available upon request
2. Optix
Optix is another powerful subscription management software for a coworking space that's designed with the modern professional in mind. With a user satisfaction rate of 4.7/5 stars on G2, it has proven its value to coworking professionals worldwide.
Standout Features:
Intuitive mobile app for easy space management and member communication
Real-time availability updates for efficient desk and meeting room allocation
Integration with popular tools like Slack and Google Calendar for seamless operations
Pros:
Clean, user-friendly interface that's easy to navigate
Flexible booking options to accommodate various membership models
Cons:
Limited customization options for branding and white labeling
Pricing:
Essentials: $229/month/location
Pro: $349/month/location
Grow: $579/month/location
Scale: Custom pricing/location
3. Nexudus
Nexudus is a comprehensive subscription management software for a coworking space that caters specifically to the needs of space operators and managers.
Founded in 2012, Nexudus has grown to serve over 2,000 coworking spaces across 90 countries, making it a trusted name in the industry. This platform offers a robust suite of tools designed to streamline your operations and enhance member experience.
Standout Features:
User-friendly mobile app for easy booking and community engagement
Integrated payment system for hassle-free billing
Virtual receptionist for streamlined check-ins and visitor management
Pros:
Customizable to fit various coworking setups and business models
Robust reporting features for data-driven decision-making
Cons:
Can be pricier compared to other alternatives
Pricing:
Nexudus offers a tiered pricing model with a 21-day free trial on all plans, allowing you to test the platform before committing.
Coworking Professional: $150/month/location
Coworking Enterprise: Custom pricing
4. Yardi Kube
Yardi Kube is a robust subscription management software for a coworking space that's part of the larger Yardi property management ecosystem.
Launched in 2017, Yardi Kube has quickly become a go-to solution for over 500 coworking spaces globally, ranging from small startups to enterprise-level operations.
Standout Features:
All-in-one platform integrating space management, billing, and member services
Advanced reporting and analytics for tracking key operational metrics
Built-in CRM system for efficient lead and member management
Pros:
Comprehensive solution that covers all aspects of coworking management
Pocket-friendly pricing
Cons:
May be overkill for smaller coworking spaces with simpler operational needs
Pricing:
Custom pricing (free demo available upon request)
5. Coworkify
Coworkify is a newer entrant in the subscription management software for a coworking space market, but it's quickly gaining traction among space operators.
Launched in 2018, Coworkify has already been adopted by over 200 coworking spaces across 30 countries, thanks to its innovative features and user-centric design.
Standout Features:
AI-powered space optimization suggestions to maximize revenue
Real-time occupancy tracking and hot desk management for efficient space utilization
Integrated community platform to increase member retention
Pros:
Modern, intuitive interface with a short learning curve
Strong focus on data analytics to help operators make informed business decisions
Cons:
Some advanced features are still in development
Pricing:
Though it lacks a free plan, all Coworkify plans come with a 30-day free trial.
Starter: $29/month
Regular: $49/month
Plus: $99/month
Enterprise: $149/month
Unlimited: $200/mont
Can User Ratings Guide You in the Decision?
User ratings can offer valuable insight into the overall experience people have with the software listed on this page. For example, at the time of writing, Archie holds a high rating of 4.8 stars on G2, which suggests users find it intuitive and reliable.
Optix is close behind with a 4.7, indicating a similarly positive experience. Yardi Kube, with a 4.1, may work well but could have some limitations, while Nexudus at 3.9 suggests a bit more room for improvement.
Ratings like these can help you quickly assess how well a platform is meeting user needs and while nothing replaces seeing the product in action, this can help shortling the 2 or 3 solutions you actually want to test.
How to Choose the Right Solution for Your Coworking Space?
As we said, seeing the product for yourself is a great way to get a good feeling of whether the solution fits your needs, but even in that case you’ll want to go a level deeper and focus on evaluating three core aspects of the product:
User Experience for End Users
The solution should be easy and intuitive for your members to use. If people struggle to book rooms, manage their memberships, or connect with other members, they’re going to get frustrated, resulting in more work for your community manager, and lower member satisfaction. Look for a platform that feels simple and clean from the user’s perspective.Admin Features and Flexibility
Admins need a powerful set of tools to manage daily operations, but the software should also be adaptable to fit the way your space works. Can it handle your different credit systems for booking rooms and desk?
Can you create advanced rules when it comes to invoicing? Are you able to edit visual floor plans easily? The more customizable the platform is, the better it will serve your specific workflows.Reliable Integrations
Most coworking apps offer a range of integrations, like linking with accounting software, email marketing tools, door access or payment gateways. But it’s not just about the number of integrations, it’s about how well they work.
A smooth, seamless connection between apps can save you time and prevent headaches. Take the time to see these integrations in action before committing, since the quality can vary even when the list of integrations looks similar.
By focusing on these three areas—user experience, admin features, and quality integrations—you’ll be better equipped to find the software that works best for your business.
Wrapping Up
Choosing the right subscription management software for a coworking space can transform your operations and member experience.
Whether you prioritize community engagement, flexible booking options, or advanced analytics, there's a solution tailored to your needs.
Leveraging these tools allows you to streamline your workspace management, boost productivity, and focus on what really matters—growing your coworking business or career.