Useful Free Apps to Organize Your Remote Team During the Peak Loads

This helpful resource was brought to you by contributor Lucy Benton. Lucy is a marketing specialist, business consultant who finds her passion in expressing own thoughts as a blogger, and currently works at Assignment Helper. She is constantly looking for the ways to improve her skills and expertise. If you’re interested in working with Lucy, you can find her on Twitter.

Organizing a remote team during peak loads can be very stressful if you don’t have the right tools to help you out along the way. The members of your team might live almost anywhere on the globe and in different time zones, so getting them all in one place could be tricky. However, there are many free apps that can bring all of you together and make sure everyone is on the right schedule. Here are a few of our top suggestions:


Apollo is a well-designed app created to help you organize the tasks for your team and keep everyone on track. You will be able to communicate with your remote team easily and monitor the progress of their assigned tasks which is perfect for team leaders. It also features a tracker that will tell you how much time your team members spent on a task, so the process of billing will be more accurate.

Since the layout of this app is very clean and simple, you will be able to track the project and know the due dates. The same goes for your remote team which makes Apollo an essential app for every entrepreneur. You can use Apollo for sending messages and discussing the future projects with your team which is faster than sending a standard email. Not to forget that the files can be uploaded and shared through the app so you will not have numerous active tabs in your browser. 


  • File sharing and team chats.
  • Organizing projects by importance, or color coordinating them for a better overview. 
  • Merging tasks into a single project.
  • Available task list templates that will save you plenty of time.

Apollo offers a free 30 days trial. You will be required to pay a monthly fee afterward. 


While some project management tools might look sterile and unexciting, Meistertask offers a whole new perspective with their lists and brightly colored dashboard. It might look very basic in the beginning, but once you start creating task cards, you will notice so many additional features that will improve your organizational skills and keep all of your team members on the track. You are free to add tags, notes, and comments to the task cards which will bring the productivity of your team to a whole new level. 

You can collaborate with your team from the very beginning of each project and follow their work through the lists. The previously mentioned dashboard is user-friendly and easy to navigate, which is crucial for every team leader. And your team members can connect their Google Drive, Dropbox, or any online storage to Meistertask for quicker uploads. Meistertask will also track time for each member of your team which means you will not need an additional timer app. 


  • An integrated app will allow you to brainstorm the ideas with your team in real time. 
  • A dashboard that displays all of the projects and tasks. 
  • The ability to create lists and move the task cards around. 
  • Each task card is highly customizable, and you can add as many details as you want. 

Meistertask is free to use. If you want to have additional options such as workflow management, you can pay $8.25 monthly fee. 


Asana is a well-known project management app that is popular with some of the most successful companies in the world today. Uber and Pinterest use Asana to assign tasks to their employees and work on new projects. It is a collaboration tool that will help you communicate with your remote team effortlessly. Its purpose is to simplify the workflow management and help you assign tasks for each of your team members straight from the dashboard. 

Asana is a web app, so everyone will have access to it. Once your team is registered, you can start creating projects that include tasks, subtasks, and other useful information which will keep everyone on board even during the peak loads. You as a leader will probably like the overview that connects all of the completed tasks to a project. The completed assignments will be there for you to review. Unfortunately, Asana does not have a time tracker or integrated chat which are the only downsides to this app. 


  • An uncluttered dashboard that is easy to navigate. 
  • Useful tutorial videos for people using the app for the first time. 
  • Custom task sorting where you can divide them by priority or status. 
  • The integrated calendar allows you to organize your team better.

Asana is free for teams that have less than fifteen members. If you collaborate with more people, you will need to purchase a premium membership that costs $9.99 per month. 

Other tools for productivity

  • TrackingTime – This app works on multiple platforms and will allow you to track the time you spend on different tasks. You can also connect several members of your team and track their time as a group.
  • Prowriting – If you want to improve your skills, or you simply lack inspiration, this is a useful tool that can teach you a lot about writing so you can create better project instructions. 
  • Slack – This app will make communicating with your team a lot easier because it allows you to have scheduled live chats. You will also have other messaging options so everyone will be on the same page. 


With so many apps designed especially for remote work, collaborating with the members of your team is not complicated at all. Surely, you need to select the app that has the necessary features which will help you elevate your team’s productivity so check out each suggested app before you sign up.